Terms of service.
TERMS
This page outlines our mutual agreement regarding your rights and responsibilities when utilizing AFML Dance Floor Hire Ltd's services. By signing the hire contract, you are accepting the terms and conditions stated here.
Should you have any inquiries about our terms, please feel free to contact us via phone or email, and we will be happy to assist you.
GENERAL TERMS
Any breach of the conditions of the Booking Agreement by the Customer or Venue may lead to AFML Dance Floor Hire Ltd refusing to provide services, or terminating the services before the scheduled end time. In such cases, no compensation will be provided to the Customer.
SIGNING HIRE CONTRACT
An event reservation is considered confirmed when the Customer signs the hire contract. The booking date will be held for 14 days from the inquiry date and then released for other potential bookings.
AMENDMENTS
Once the Customer signs the hire contract, changes to bookings can only be made with the agreement of both parties. While upgrades may be possible if available, downgrades are not permitted under any circumstances.
Rent and Deposit
25% NON refundable deposit is payable 10 days after the agreed contract is signed.
25% is payable no later than 3 months prior the event;
50% is payable no later than 1 month prior the event.
Regardless the Client’s choice of payment scheme, the whole amount must reach the Owner’s account no later than 1 month before the event.
The rent must be paid by BACS to the Owner’s Bank account. The details will be send to the Client in writing by email.
Cancellation
AFML Dance Floor Hire Ltd will charge cancellation fee if the event is cancelled by the Client:
more than 90 days before the Event – the initial 25% deposit;
within 60 days of the Event – 50% deposit;
less than 30 days of the Event – 100%.
If the Client fails to pay second 25% installment in agreed time, the event considered as cancelled.
The initial 25% deposit is NON REFUNDABLE under any circumstances.
Any unpaid cancellation charges after 30 days of invoice will be passed to a collections agency who will act on behalf of the Owner. Further charges may then be added to your account.
VENUE ACCESSIBILITY
1. Driveway Access:
- For venues under 1,000 sq ft, a driveway must be available for van access.
- For venues over 1,000 sq ft, a driveway must be available for lorry access.
2. Floor Location:
- If the dance floor is not situated on the ground floor, the venue must have a suitably sized lift capable of accommodating a trolley with floorboards.
- In the absence of a large lift, additional charges may apply, which will be calculated based on the number of staircases that the installation team must navigate.
Failure to comply with the aforementioned accessibility requirements may result in additional costs or possible cancellation of the hire agreement. It is the responsibility of the hirer to confirm and ensure that these conditions are met.
PRE-DATE SET UP
If your dance floor more than 1000 sq ft, you need allow 1 day prior and 1 day after the event for installation and de-installation of the dance floor. Pre-date days are charged at the daily price.
Installation
Our team will deliver, install and remove the dance floor.
The Client MUST not attempt to install or remove any parts of the Dance Floor.
CLIENT’S RESPONSIBILITIES
The Client will use the Dance Floor in a good and careful manner and will comply with all of the manufacturer's requirements and recommendations respecting the Dance Floor and with any applicable law respecting the use of the Dance Floor, including, but not limited to, environmental and copyright law.
The Client will use the Dance Floor for the purpose for which it was designed and not for any other purpose.
The Client will not alter, modify or attach anything to the Dance Floor. Any modifications required should be submitted prior to the event to the owner’s and must be done by the owner’s team.
The Client is responsible for the behaviour of their guests. The Owner’s staff will not tolerate anti-social behaviour by the Customer, their guests or other staff at the venue. Threatening or aggressive language and behaviour will not be tolerated and the Owner’s staff reserve the right to cease services if the situation is deemed to be unacceptable working conditions. In particular it should be ensured that all children are supervised.
No tables or chairs or any other heavy furniture must be put on the Dance Floor at any time. The Owner does not forbid use of drinks, food, or talk but warns the Client that it is dangerous and may cause injury.
The Client agrees that any injury received by their guests due to use of talk on the Dance Floor are the Client's responsibility.
The Client agrees that in case of any spillage of water, drinks or food on the floor is the Client's responsibility and must be immediately removed.
If damage occurs to equipment, whether intentionally or accidentally, the Client will be responsible for the damage and liable to pay for the repair or replacement of the equipment following fees:
damage of the surface of the Dance Floor is minimum £250 per every 10 boards,
damage of the timber the Dance Floor is minimum £450 per every 10 boards.
WARRANTIES
The Dance Floor will be in good working order and good condition upon delivery. We operate with regularly serviced, maintained and good quality equipment. In the rare event of any equipment failure, an on site repair will be attempted.
MINIMUM SPACE
The Client must ensure that there is enough space to set up. Some extra space is required to work within. The Client must ensure that the correct size dance floor is booked to fit the venue. If the area designated for the dance floor is not large enough for the size of floor ordered, the Owner will install a smaller more suitable floor at the same price. No refunds will be given in this case.
MARQUEE AND OUTSIDE PERFORMANCES
If the event is to be held in a marquee, a suitable dry, solid and level area shall be provided for set-up of the dance floor or other equipment. It shall be the Customer’s responsibility to ensure a suitable and stable power supply is provided. Our dance floors or other equipment are NOT suitable for outdoor use, and so must be suitably undercover and waterproof.
LOSS AND DAMAGE
To the extent permitted by law, the Client will be responsible for risk of loss, theft, damage or destruction to the Dance Floor from any and every cause.
If the Dance Floor is lost or damaged, the Client will pay the rest of the Rent, will provide the Owner with prompt notice of such loss or damage and will, pay to the Owner fee for repairs or replaces according to the Hire Agreement.
In the event of Total Loss of the Dance Floor, the Client will provide the Owner with prompt written notice of such loss and will pay to the Owner all unpaid Rent for the Term plus the Casualty Value of the Dance Floor.
OWNERSHIP
The Dance Floor is the property of the Owner and will remain the property of the Owner.
The Client will not encumber the Dance Floor or allow the Dance Floor to be encumbered or pledge the Dance Floor as security in any manner.
INSURANCE
The Owner has full Public Liability Insurance.
The Client will indemnify and hold harmless the Owner against any and all claims, actions, suits, proceedings, costs, expenses, damages and liabilities, including solicitor's fees and costs, arising out of or related to the Client's use of the Dance Floor.
MEDIA
Occasionally, the staff of AFML Dance Floor Hire Ltd may capture photographs or video clips at the event. These visual materials may be utilized for promotional purposes on our website, TikTok, Instagram, etc. If you prefer not to have pictures or video clips taken, please inform us in writing before the event.
TRAVEL
Bookings are subject to a delivery charge. Please contact us for delivery price
ASSIGNMENT
THE CLIENT WILL NOT ASSIGN THIS AGREEMENT, THE CLIENT'S INTEREST IN THIS AGREEMENT OR THE CLIENT'S INTEREST IN THE DANCE FLOOR WITHOUT THE PRIOR WRITTEN CONSENT OF THE OWNER.
FORCE MAJEURE
Neither Party will be liable in damages or have the right to terminate this Agreement for any delay or default in performance if such delay or default is caused by conditions beyond its control including, but not limited to Government restrictions, wars, insurrections, natural disasters, such as earthquakes, hurricanes or floods and/or any other cause beyond the reasonable control of the Party whose performance is affected.
NOTICE TO THE CLIENT: This is a lease. You are not buying the Dance Floor. Do not sign the hire Agreement before you read it. You are entitled to a completed copy of the Agreement when you sign it.
